What to Expect When Joining QOD
All organizations participating in the QOD receive:
- Quarterly statistics and outcomes benchmarking reports for locations and physicians
- Participation in the QOD Operations Committee for the designated Physician Champion
- Staff orientation and ongoing training with monthly participant sessions
- Promotional information to use with your logo
- A quarterly QOD community newsletter
- Educational sessions held in conjunction with the AANS Annual Scientific Meeting
- Unrestricted access to your center’s data
- Access to national aggregate data after a period of successful participation that includes meeting the required submission and follow-up rates (subject to review and approval)
For questions on the QOD contracting or on-boarding process, contact NPA.
How to Enroll with QOD
Step 1: Submit a request to participate in the QOD to the NeuroPoint Alliance (NPA)
Interested sites should contact the NPA at firstname.lastname@example.org with a request to join the QOD. NPA will then provide pricing, the necessary project and regulatory documentation and will work with your designated contact to complete the required QOD agreements.
Step 2: Review the QOD Project Descriptions and submit these documents to your local IRB or QI
The NPA will provide each site with the following documents for review and submission to the local Institutional Review Board (IRB) or Institutional Quality Improvement Board (QI):
- QOD Project Descriptions: These documents reference several regulatory documents and literature related to registry projects. A regulatory manuscript published in the Journal of Neurosurgery: Neurosurgical Focus is also provided for reference.
- QOD Module Descriptions: This document includes a general overview of NeuroPoint Alliance and QOD along with a review of relevant federal regulations. Detailed project descriptions of the QOD module data elements are also included. Each new QOD registry will be accompanied by a separate description.
Step 3: Complete the QOD Participation Agreement
The QOD Participation Agreement has three components and is provided upon request. It includes an agreement for the initial three-year term, a Business Associate Agreement and a Data Use Agreement. These three agreements operate as one contract and should be reviewed together in their entirety. Participation in QOD can be expedited if the contract review process is initiated at the same time as the regulatory review. Completed agreements should be sent to the NPA office.
Step 4: Complete the QOD Enrollment Form
NPA will provide an enrollment form to gather location and contact information for your center. Site contacts include the primary clinical representative (physician champion), the business representative (if changed from initial contact) and the names of the data coordinators. A data coordinator job description is provided in the initial documentation.
Step 5: Complete QOD Registration and Training
Upon completion of the QOD agreements, regulatory approval and first year payment, the NPA will forward site contact information to the QOD Coordinating Center at Vanderbilt University Medical Center (VUMC). Your site data coordinators will also be provided with access to the QOD training materials. Once training has been completed, the QOD Coordinating Center at VUMC will schedule an orientation teleconference to review training progress and address any remaining questions. Access to the QOD password-protected registry website will be provided after successful completion of the training program.